A scheduling system that gives you visibility of availability, overtime, fatigue management, financials, compliance and conflicting shifts.
Daily automated security license checks and renewal reminders keep guard compliance profiles up-to-date.
One data entry point for time & attendance, invoicing and payroll improves accuracy, saves time, drives revenue and boosts profitability.
Licencing and Certification Tracking: Be instantly notified of guard licencing and certification renewals for ease of compliance and governance.
Shift Confirmation: Summary view of confirmed and unconfirmed shifts.
GPS Time Clock: Peace of mind knowing when and where your guards are on site.
Leave Application: Easily review and approve leave accruals and applications.
Daily Licencing Checks (NSW, VIC, QLD, SA, NT, ACT): Security licences are automatically checked against the SIA database.
Easily Identify Compliance Problems: Create custom role templates for all of your customer's sites, specifying exactly what licences, qualifications, or accreditation guards need. The system will then flag any compliance issues on the schedule.
Renewal Alerts: Guards and managers are alerted ahead of time to ensure compliance with licencing laws.
Turn on the Dead Stop: When swtiched on, this feature makes it impossible for your team to schedule guards on sites where there is a compliance issue - giving complete peace of mind.
Smarter Scheduling: Allocate required skills to each job in the schedule and match the right guard, to the right job, at the right time, managed the right way.
Shift Offers: Staff your client demands in minutes not hours; offer available shifts to your workforce.
Templates & Bulk Shift Creation: Create shift templates by client and by site; fulfill customer contracts with rotations.
Warnings & Conflicts: Manage minimum breaks, overtime risks, staff availability and shift conflicts.
Automated Invoice Generation: Eliminate data entry duplication and paper handling.
Integration With Accounting Systems: Seamlessly integrate with MYOB and Xero.
Advance Charge-Rate Setup: Handle multiple charge rates by time, site and guard type.
Invoice Management: Edit draft invoices, send invoices directly to your clients and track payments.
Flexible Payroll Interpreter: Create bespoke pay structures, overtime rules and allowances to suit your business and comply with governing rules and regulations.
Integration With Payroll Systems: Guardhouse seamlessly integrates with a growing number of finance platforms, including: MYOB, Xero and Elmo.
Overtime Calculator: Predict and manage the impact of overtime costs.
Restricted Access: Provide administrator access to safeguard sensitive payroll information.
Digital Timesheet Management: Draft timesheets automatically generated from rostered shifts, ready for seamless review, edit and approval.
Mobile Time Clock: Geofencing enables guards to clock in/out when they are at the right work site, keeping a digital time stamp.
Overtime Calculator: Predict and manage the impact of overtime costs.
Restricted Access: Provide administrator access to safeguard sensitive payroll information.
Mobile Incident Reports: Provide greater detail by uploading time stamped photos, videos and notes.
Incident Status: Keep track of incident status and assign follow up actions where required.
Forms & Templates: Build custom incident reports that meet the needs of your business and clients.
Live Client Updates: Improve client relationships by providing greater transparency and accountability with a dedicated incident reporting portal.
Key actions are automatically logged: Key actions like staff clock-ins, check-point scans, and incident reports are automatically logged in the 'book' - saving time and removing the risk of staff forgetting to log activities.
Give your clients access: Give your clients direct access to the log from wherever they are in the world via our Customer Portal feature.
Build custom Incident Reports: Build custom Incident Report templates to track everything from day-to-day deliveries to major incidents.
Say goodbye to paper books: Save thousands of pounds on purchasing paper books and hundreds of hours delivering and collecting them. Everything is stored in the cloud, accessible from anywhere whenever you need it.
Seamlessly connect Guardhouse with the tools you already use to create a powerful, unified ecosystem for your security operations.
.png)
QR Code and NFC Checkpoints: Easily generate a unique GPS mapped QR code for each checkpoint within a tour or use an NFC tag.
Tour Reports: Generate comprehensive reports that document checkpoint data, all accessible from the Customer Portal.
Scan via the App: Guards can easily scan the QR Code or NFC Tag checkpoints via the Guardhouse app - completed in seconds!
Freedom and Flexibility: We don’t lock you in to using expensive NFC tags. You are free to source your own tags, you can even repurpose your existing tags (if reprogrammable).
View the Schedule: Enable visibility of schedules and time-critical changes.
‘Read-Only’ Customer Access: Promote transparency whilst maintaining control.
Display Licences And Renewals: Meet compliance by providing clients with up to date licencing and certification information.
Incident Reports and Occurence Logs: Provide clients with real-time visibility of Incident Reports and Occurence Logs.
Schedule Management: Easily identify which guards are associated to each subcontractor.
Work Orders: Send work orders to your subcontractor for approval to ensure they don’t miss a shift.
Total Efficiency with Linked Accounts: Guardhouse is the only platform that allows you to link directly to your subcontractors in real-time. Create shifts in your Guardhouse account and have subcontractors fill them with staff from their account!
Pro-Forma Invoicing: Issue subcontractor’s timesheet reports with applicable rates for ease and speed of payment.
Android and iOS Apps: Compatible across all device and operating systems.
Manager and Guard Apps: Feature-rich, what you can do on the web you can do on the app.
Cloud Storage: Secure, cloud storage for current and historic documentation, for staff and clients.
Ease of Upload: Images and documents scanned and uploaded directly to the system.
Secure Segmented Access: Access documents according to admin-allocated permissions.
Seamless and Sustainable: Track, manage and store documents online; reduce manual filing and paper.
Live Costings: Charge out rates vs shift costs give an instant view of top line revenue and bottom line profitability.
Financial Reporting: Assess operational costs for specific sites or customers to determine pricing and margin.
Push Notifications: Improve efficiency with real-time messaging and broadcast alerts.
Custom Notification Engine: Push notifications mean specific shift or event requirements are captured.
Shift Communication: SMS, email and push notifications mean guards arrive on time, every time.
Operational Reporting: Accurate, shared data enhances knowledge sharing and peak productivity.
HR Reporting: Track personal leave days, no shows and unavailability to ensure coverage across high volume periods.
Financial Reporting: Run financial reports that give you a P&L down to a site level.
Real Time Reporting: Scheduled vs Actual timesheets comparison to keep everyone accountable.
