Workforce Management Software for University Security Teams

The Challenge
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Security management at university scale is uniquely complex.

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Open campuses, mixed workforces, and strict duty-of-care obligations create challenges that generic security software simply wasn't built for.

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No visibility over your contractors: You've signed an SLA — but you have no real-time view of whether shifts are being filled, guards are licensed, or incidents are being reported correctly. You're relying on their word.

Your teams run on WhatsApp and spreadsheets: In-house guards, control room operators, and contracted teams all use different systems. Critical information — who's on shift, what's happened, what needs following up — exists in silos with no audit trail.

Incident reporting that creates compliance risk: Welfare incidents, trespassing, or safeguarding concerns handled via email and Word docs leave your university exposed. Without a complete, timestamped record, you can't demonstrate duty of care when it matters most.

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How Guardhouse Works
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Everything your security operation needs, in one place.

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Guardhouse connects your in-house team and your contracted providers onto a single platform — so you have one source of truth, always.

Unified team management
Manage in-house guards and contracted staff on the same platform. Invite your security providers to collaborate — they operate independently, but you see everything.

Contractor oversight & SLA trackingAutomated Screening
Set service expectations and track them in real time. See shift attendance, missed check-ins, and incident logs from your contracted providers — all in your dashboard.

Mobile app for guards on the groundReady to Deploi
Guards clock in, complete patrol tours, log incidents, and communicate — all from their phone. No paper. No WhatsApp groups. No data lost at handover.

Shift scheduling across all teams
Build rosters for regular shifts, event cover, and vacation periods. See gaps before they become problems, and get notifications when a shift is uncovered.

Digital incident reportingAutomated Screening
Custom incident forms built for higher education — welfare concerns, safeguarding, trespassing, fire alarms. Timestamped, signed, and stored. Audit-ready from day one.

SIA licence compliance, automatedReady to Deploi
Daily automated checks confirm every guard — in-house or contracted — holds a valid SIA licence. Expired licences are flagged before they become an operational or legal problem.

One platform for your in-house team and every contractor.

Security management at university scale is uniquely complex.

Everything your security operation needs, in one place.

Get the edge. Get Guardhouse.